Personal Assistant to Management

Lavoro Agency is recruiting a highly experienced Personal Assistant on behalf of a well-known law firm in Limassol, Cyprus.

The successful candidate will support management with day-to-day administrative, operational, HR, marketing, and managerial tasks. This role is ideal for a highly organized and proactive professional with strong communication skills, excellent attention to detail, and previous experience supporting company executives.

The Personal Assistant will play an important role in ensuring smooth internal operations, maintaining accurate records, coordinating meetings and procedures, assisting with HR and marketing activities, and supporting the firm’s overall business efficiency.

Responsibilities:

• Draft, review, and monitor internal procedures to support efficiency and compliance

• Keep management informed of operational, procedural, compliance, and employment-related matters

• Train staff on internal systems and procedures

• Maintain organized records of policies, procedures, decisions, instructions, and meeting minutes

• Coordinate meetings, conferences, presentations, and internal events

• Assist with applications for licenses, funding, grants, and subscriptions

• Prepare reports and presentations for management

• Monitor the functionality of office systems, equipment, and infrastructure

• Record and follow up on technical or operational issues

• Liaise with external service providers for maintenance, repairs, and support

• Manage office supplies, inventory, and contract renewals

• Maintain employee records and support onboarding processes

• Prepare employment contracts, job descriptions, and working schedules

• Liaise with recruitment agencies and coordinate interviews

• Monitor leave records and support HR-related procedures

• Assist with employee training plans, seminars, and engagement initiatives

• Manage the firm’s social media presence and update website content

• Coordinate with external marketing partners

• Support marketing materials, business development activities, and event participation

• Oversee reception operations when required and provide backup reception support

Requirements:

• Minimum of 5 years of proven post-qualification experience as a Personal Assistant supporting company executives

• Previous experience in the services sector will be considered an advantage

• University degree in Secretarial Studies, Business Administration, or a related field

• Strong proficiency in Microsoft Office applications, including PowerPoint

• Excellent command of Greek and English, both written and spoken

• Strong writing and editing skills in both languages will be considered an advantage

• Strong organizational and time-management skills

• Ability to work effectively under pressure and meet tight deadlines

• Strong analytical thinking and problem-solving skills

• Ability to work independently, take initiative, and assume responsibility

• Strong interpersonal and communication skills

• Ability to prepare reports and presentations

• Good understanding of social media trends and digital tools

• Experience with social media management, Google Ads, Google Analytics, SEO, or SEM will be considered a significant advantage

• Basic knowledge of accounting and HR processes will be considered an advantage

• Professional, energetic, personable, and goal-oriented approach

• Strong teamwork skills within a dynamic and fast-paced environment

How to Apply:

Send your CV to marilena@lavoro.com.cy with the subject line Personal Assistant – Limassol.