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  • StavrianaN

Executive Personal Assistant to UBO

On behalf of our client, a private equity company, we are currently looking to find and hire a highly organized and proactive Executive PA to support the UBO to manage both professional and personal responsibilities efficiently.


A great opportunity for professionals who are looking to develop their administrative skills and aspire to become the right hand of a bright UBO. The successful candidate will provide high-level administrative and personal support, ensuring smooth day-to-day operations. This role involves managing the UBO's schedule, coordinating meetings, handling confidential information, and performing various administrative tasks to facilitate the UBO's professional and personal activities.

 

Responsibilities:


  • Maintain and manage the executive's calendar, scheduling appointments, meetings, and travel arrangements

  • Prioritize and coordinate meeting requests, ensuring optimal time management

  • Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries for the UBO and their family if required

  • Serve as the primary point of contact between the UBO and internal/external stakeholders

  • Screen and prioritize emails, phone calls, and correspondence

  • Draft, edit, and proofread documents, presentations, and reports

  • Plan and coordinate meetings involving the UBO, including preparing agendas, materials, and minutes

  • Handle confidential information with utmost discretion

  • Manage UBO's files, records, and documentation

  • Perform general administrative tasks such as filing, photocopying, and ordering office supplies

  • Assist the UBO with personal tasks and errands, including household management, event planning, and coordinating personal appointments

  • Manage personal projects and tasks as directed by the UBO

  • Build and maintain positive relationships with internal and external stakeholders

  • Liaise with other departments and individuals to facilitate communication and collaboration

  • Reminding the UBO of important tasks and deadlines

  • Perform other miscellaneous tasks

  • Assist the UBO and management team with operational issues

 

Qualifications:

 

  • Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting high-level executives or individuals

  • Any qualification would be considered an advantage

  • Discretion and trustworthiness, will often be part of confidential information

  • Exceptional organizational and time management skills

  • Strong written and verbal communication abilities.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

  • Ability to work independently and handle multiple tasks simultaneously

  • High level of professionalism and discretion

  • Strong attention to detail and problem-solving skills

  • Comfortable managing both professional and personal tasks

  • Familiarity with handling personal and confidential matters

  • Ability to work flexible hours and occasionally travel as required

  • Valid driver’s license and reliable transportation

 

Remuneration:

 

  • Competitive remuneration package

  • 13th salary

  • Flexible working hours (08:00-17:00/09:00-18:00)


If you are interested in the above position, simply send your CV to kyriakos@lavoro.com.cy with the job title as a subject line. 




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